THE PUBLIC SECTOR PROCUREMENT HANDBOOK.
Event Agency Procurement Guide
Choosing an agency for a government event? Here’s a framework to compare agency bids on what matters: specifications, fee models and scoring.
Every bid arrives in a different format. Specifications vary. Fee models vary. Assumptions sit in the small print.
This practical guide gives public sector teams a clear method for comparing event bids on equal terms, so you can choose an event agency and record the reasons for your decision.
How to choose an event agency bid in the public sector
Three steps take you from a stack of bids to a decision you can back up.
Compare specifications
Check that every agency has responded to the same brief. Spot scope gaps, exclusions and differing assumptions before they distort the comparison.
Understand fee models
Management fees, pass-through costs, mark-ups and contingency all shape the final cost. See how each model works and how to compare them like for like.
Score every bid consistently
Apply a weighted scoring framework that reflects value for money, not just price. Keep the process fair, structured and easy to document.
What’s inside the guide
- A framework for structuring your event agency brief
- A checklist for comparing specifications across bids
- A plain-English guide to common fee models
- A scoring template built for public sector event procurement
- Practical guidance on recording and communicating your final decision
Who it’s for
Built for procurement, communications and events teams in central government, local authorities and public bodies who need to select an event agency and evidence the choice.
Get your copy
Compare bids on what matters. Make a decision you can back up.
